04Automations
Repetitive work, done automatically.
The tasks someone does by hand every day, like copying orders, sending invoices or reminders, handled automatically, around the clock and without mistakes.
Sounds familiar?
Hours lost to copy and paste.
The same small tasks, done by hand every day, add up to hours every week and mistakes nobody notices.
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Orders typed in twice
Read on WhatsApp, written in a notebook, then entered again in a spreadsheet.
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Invoices sent late
Someone has to remember, find the details and send each one by hand.
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Reminders forgotten
Appointments, payments and renewals slip when nobody has time to chase them.
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Tools that don’t talk
WhatsApp, Excel and email each hold part of the picture, and nobody sees all of it.
What we build
Work that runs on its own.
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Orders from WhatsApp and forms
Messages and form entries are read, and the order is recorded in your system without anyone typing it in. The customer gets a confirmation straight away.
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Invoices, reports and reminders
Invoices go out when an order is placed, reports arrive when you need them, and reminders are sent on time, every time.
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Connecting your tools
WhatsApp, Excel, Google Sheets, email and your own system pass information to each other, so nothing has to be copied by hand.
Works with the tools you already use
- TikTok
- Telegram
- Viber
- Excel
- Google Sheets
- Google Drive
See it work
One order, two ways.
The same WhatsApp order, handled by a person and handled by an automation. Switch between the two to see the difference.
Example · an order on WhatsApp
- 1 Someone reads the messageMessage read automatically By handAutomatic
- 2 Writes the order in a notebookOrder saved in your system By handAutomatic
- 3 Checks the stock by handStock checked and updated By handAutomatic
- 4 Replies with the totalCustomer gets a confirmation By handAutomatic
- Steps by hand
- 40
- Time per order
- minutesseconds
- Taking orders
- shop hours24/7
How we build it
From a daily chore to a quiet process.
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Find the repetitive work
We sit with your team and list the tasks done by hand every day, and how long each one takes.
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Choose what to automate
A written plan of which tasks will run on their own and what they connect to, with the price.
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Build and test
We build each automation and test it with real examples from your business before it goes live.
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Switch it on
The automation starts running, and your team stops doing that task by hand.
What you get
Time back, every day.
- Orders recorded without anyone typing them
- Customers confirmed straight away
- Invoices and receipts sent automatically
- Daily or weekly reports delivered to you
- Reminders sent on time, every time
- Your tools connected, not replaced
Examples
What it could look like for you.
Three examples to show the idea. Your own automations are planned around the work your team does.
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Example
A restaurant
WhatsApp orders written straight into the kitchen list, with a confirmation and the total sent back to the customer.
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Example
A clothing shop
Orders from Instagram and WhatsApp collected in one sheet, with the stock updated and an invoice sent for each.
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Example
A service company
Appointment reminders the day before, and an invoice sent as soon as a job is marked as done.
Questions businesses ask
Before you start.
What can be automated?
Any task that follows the same steps each time: reading orders, copying details, sending invoices, reports and reminders. If you can describe the steps, it can usually be automated.
Do I have to change the tools I use?
No. Automations work with the tools you already use, such as WhatsApp, Excel, Google Sheets and email, and connect them to each other.
What if something unusual comes in?
Each automation is tested with real examples from your business before it goes live, and it can pass anything unusual to a person instead of guessing.
Will it replace my staff?
It replaces the copying, not the people. Your team spends that time on customers instead of typing.
How much does it cost, and how long does it take?
It depends on what your business needs. After a first conversation you receive a written plan with the price and the timing, before any work starts.
Ready to stop doing it by hand?
Tell us how your business works today. We’ll come back with a written plan and a price.